Top Five Benefits of Ergonomics

Can we unlock the full potential of our workforce while safeguarding their health and well-being? The answer lies in a powerful yet frequently neglected discipline – ergonomics. 

The concept of ergonomics, though introduced decades ago, remains ever-relevant in today's work environment. With the rise of remote work and the increasing use of technology, creating an ergonomic workspace is no longer limited to traditional office settings. 

In this article, we will delve into the concept of ergonomics and its main benefits for employee health, well-being, and overall business success.

Ergonomics: A Proactive Approach to Workplace Wellness

What Is Ergonomics?

Ergonomics is the scientific field dedicated to enhancing the design of products, systems, and environments to accommodate the needs and capabilities of their users. It considers factors like human anatomy, physiology, and psychology to create comfortable, efficient, and safe interactions with tools, furniture, and workspaces. The goal is to minimize strain, discomfort, and injuries while maximizing productivity and user satisfaction.

Ergonomics goes beyond simply providing comfortable chairs. It is a comprehensive approach that considers the interaction between the worker, their workstation, and the overall work environment. By proactively designing workplaces with ergonomics in mind, companies can prevent injuries, improve employee well-being, and boost productivity.

According to the Chartered Institute of Ergonomics and Human Factors, effective office ergonomics interventions on average reduce the number of musculoskeletal problems by 61%, reduce lost workdays by 88%, and reduce staff turnover by 87%.

Key Ergonomics Principles

Ergonomic principles provide guidelines for designing workplaces, tools, and tasks that align with the physical capabilities and limitations of the human body. Here are some key ergonomics principles:

• Work in Neutral Postures - Design tasks and workstations to allow the body to maintain a neutral, natural posture. This reduces strain on muscles and joints. For example, keeping the spine in a straight line, shoulders relaxed, and elbows at a 90-degree angle helps minimize stress.
• Reduce Excessive Force - Minimize the amount of force required to perform tasks. Using tools and equipment that require less physical effort can help prevent fatigue and injuries. For instance, ergonomic hand tools are designed to reduce the grip force needed, which helps prevent fatigue and injuries.
• Keep Everything Within Easy Reach - Arrange workstations so that frequently used items are within easy reach. This reduces unnecessary stretching and reaching, thereby preventing strain on the shoulders, arms, and back.
• Work at Proper Heights - Adjust work surfaces to the appropriate height for the task and the worker. For example, desks and chairs should be adjustable to ensure that the monitor is at eye level and the keyboard is at elbow height, reducing the risk of neck and shoulder strain.
• Minimize Static Load and Sustained Exertions - Encourage movement and change of positions throughout the day. Avoid tasks that require holding a position for extended periods, as this can lead to muscle fatigue and discomfort. 
• Reduce Repetitive Motions - Limit repetitive tasks or vary them with other activities to prevent repetitive strain injuries (RSIs). Using tools that reduce the need for repetitive actions or designing tasks to include variety can help alleviate this risk.
• Provide Adequate Lighting - Ensure that workspaces are well-lit to reduce eye strain and prevent awkward postures caused by poor visibility. Adjustable lighting can help workers position the light where it is needed most.
• Use Proper Tools and Equipment - Select tools and equipment that are designed for ergonomics. This includes adjustable chairs, supportive footwear, and appropriately sized hand tools. Proper equipment supports neutral postures and reduces strain.
• Implement User-Friendly Controls and Displays - Design controls and displays to be intuitive and easy to use. This minimizes the risk of errors and reduces the cognitive load on workers. Controls should be within easy reach and easy to operate without excessive force.
• Promote a Comfortable Environment - Maintain a comfortable work environment with appropriate temperature, humidity, and noise levels. Environmental factors can impact comfort and productivity, so ensuring optimal conditions is essential.

Top Benefits of an Ergonomically Designed Workplace

The health benefits of ergonomics programs are beneficial to both employers and employees, which can be demonstrated in many different forms including:

Increased Productivity

Ergonomic improvements can lead to a significant boost in productivity. By reducing the strain and discomfort associated with repetitive tasks or poor posture, employees can focus better on their work, leading to higher output.

For example, an office equipped with adjustable chairs and desks, proper lighting, and ergonomic keyboards can help employees work comfortably for longer periods without fatigue, resulting in more completed tasks and projects.

Enhanced Employee Engagement and Morale

When employees feel their workplace is designed with their well-being in mind, it fosters a sense of value and care from their employer. This positive perception can enhance job satisfaction, leading to higher engagement levels and better morale.

For instance, providing ergonomic equipment and conducting regular training on proper ergonomics shows employees that the company invests in their health. This can boost their motivation to contribute positively to the company’s goals. 

Reduced Risk of Musculoskeletal Disorders (MSDs)

Musculoskeletal disorders (MSDs) are a prevalent type of workplace injury. Ergonomic interventions, such as adjustable chairs, proper desk heights, and equipment placement, can significantly reduce the risk of these conditions. 

Lower Absenteeism

When employees experience fewer work-related injuries and discomforts, they are less likely to take time off due to health issues. This leads to a decrease in absenteeism rates.

An ergonomic assessment of the workplace that leads to better-designed workstations can result in fewer sick days taken for back pain or repetitive stress injuries, ensuring employees are present and productive more consistently. 

Cost Savings

While there is an initial investment in ergonomic equipment and training, the long-term benefits significantly outweigh the costs:

• Reduced Healthcare Expenses - As mentioned earlier, ergonomic interventions can lead to a decrease in work-related injuries and associated healthcare costs.
• Lower Worker Compensation Claims - Ergonomic programs can help reduce the number of worker compensation claims filed, leading to significant cost savings for businesses.
• Improved Employee Retention - A comfortable and healthy work environment can contribute to lower employee turnover, saving businesses the costs associated with recruiting and training new hires.

By implementing a comprehensive ergonomic program, businesses can achieve a significant return on investment (ROI).

The Sedentary Lifestyle and Its Alarming Impact 

The human body is designed for movement. From ancient times to modern ones, physical activity has been an integral part of daily life. However, the modern workplace has introduced an era of sedentary lifestyles, characterized by extended periods of sitting and limited physical activity. This shift has significant health consequences, impacting individuals and businesses alike.

What Is a Sedentary Lifestyle?

A sedentary lifestyle is marked by limited physical activity and prolonged periods of sitting each day. Such lifestyle has become even more relevant during this century due to various advancements.

The Alarming Impact of Sedentary Living

Research continues to shed light on the effects of inactive lifestyle. Sitting for too long is often associated with many health issues including obesity, increased blood pressure, high blood sugar, unhealthy cholesterol levels, etc. 

The consequences of a sedentary lifestyle are far-reaching and pose a significant public health concern. Research has linked prolonged sitting to a multitude of health problems, including:

• Increased Risk of Chronic Diseases: Studies show a strong correlation between sedentary behavior and chronic diseases like obesity, type 2 diabetes, heart disease, and some cancers.
• Musculoskeletal Disorders (MSDs): Sitting for long periods can strain muscles, tendons, and ligaments, leading to pain and discomfort in the back, neck, and shoulders. Carpal tunnel syndrome is another common MSD associated with prolonged computer use.
• Mental Health Issues: Research suggests a link between a sedentary lifestyle and an increased risk of depression, anxiety, and suicidal behavior.

These risks emphasizes the importance of incorporating movement throughout the workday, not just relying on after-work exercise sessions.

Ergonomics in the Age of Hybrid Work

The rise of hybrid work models presents new challenges for ergonomic practices. Here are some key considerations:

• Home Office Ergonomics - Companies need to provide guidance and resources to help employees set up ergonomic workstations at home. This may include offering financial assistance for ergonomic equipment like adjustable chairs and standing desks.
• Ergonomic Assessments - Virtual ergonomic assessments can be conducted to evaluate employees' home workspaces and identify potential risks.
• Technology and Ergonomics - Ergonomic considerations extend to the technology employees use. Employers should provide ergonomic keyboards, mice, and headsets to prevent discomfort and injuries.

Beyond the Basics: Emerging Trends in Ergonomics

The field of ergonomics is constantly evolving. Here are some exciting trends to watch for:

• Wearable Technology - Wearable sensors can monitor posture and movement patterns, providing real-time feedback to help employees maintain proper ergonomics.
• Virtual Reality (VR) Training - VR simulations can be used to train employees on proper ergonomic practices in a safe and engaging way.
• Artificial Intelligence (AI) - AI-powered tools can analyze workstation layouts and recommend ergonomic improvements.

Ergonomic Products and Considerations

• Adjustable Workstations - While standing desks have been a popular ergonomic solution, research suggests alternating between sitting and standing throughout the day is most beneficial. Sit-stand desks allow for easy transitions between these positions.
• Lighting - Proper lighting is crucial for eye health and overall well-being. Ergonomic considerations include avoiding glare, providing adequate task lighting, and allowing for adjustments based on individual needs.
• Natural Light - Studies have shown that access to natural light can improve mood, focus, and sleep quality. When possible, workplaces should be designed to maximize natural light exposure.
• Movement throughout the Day - Ergonomics goes beyond static equipment. Encouraging employees to take micro-breaks, stretch regularly, and walk around can significantly reduce discomfort and improve circulation.

Conclusion

Ergonomics plays a critical role in ensuring employee health, productivity, and overall well-being in every work environment. By embracing ergonomic principles and staying updated on emerging trends, businesses can create a work environment that fosters a happy, healthy, and productive workforce.

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About the Author

Vlerë Hyseni is the Senior Digital Content Specialist at PECB. She is in charge of doing research, creating, and developing digital content for a variety of industries. If you have any questions, please do not hesitate to contact: support@pecb.com.